Tips for Writing Email Announcements. However, the most common and important types are in-app messages, emails, and social media posts. Staff directories bring workers together regardless of location. Looking for some intranet design inspiration? Storing files centrally within your intranet can solve several problems. Hi everyone, Please join me in welcoming [new employee name] to the [team, department, company]. Introduce the employee and announce the promotion: The first complete line of the email should demonstrate your praise and communicate the employee's new job title: "I am pleased to announce the promotion of [employee's name] to [new position].". Here is an administration example taken from a MyHub Intranet site. Also, keep in mind how the columns flow on mobile devices, including which display first. Once you have selected a design template, its time to customize. Located on the beautiful Hawaiian island of Oahu, Hickam FCU needed an intranet that inspired and enhanced the lives of their 110 employees. The intranet was, as such, of little value to employees, if not a waste of resources. This will give your intranet a cohesive look and feel. Yes, it is possible to make the intranet fun and interactive. Dont try to pack too much into a mobile intranet. The best part is that communication moves in both directions. Well also look at how modern employee communication and engagement platforms extend the capabilities and benefits of the intranet models of yesterday. It provides an overview of the entire site. An intranet-embedded Google or MS Office 365 doc means you can do away with emailed versions that are hard to track. And provide better oversight of team-wide training and development needs. Intranet uses relevant to support may include: Easy reporting procedures for when things go wrong. Diagrams, photos, images, infographics are all useful ways to add visual appeal to your site. Older generations, however, tend to navigate through the pages to find the information they are looking for. Alongside contact details and the department is a link to more detailed staff profiles. Page permissions restrict who can create and edit content. Next-generation platforms have reinvented themselves. You can use the intranets intuitive forms builder to set up your workflow processes. And it should be obvious what the problems or pain points are that each page is resolving. It is well worth the investment of time to make sure the intranet has a consistent presentation. A text-heavy intranet makes for a dull and uninspiring user experience. That high-res, glossy sales brochure may not be viable for your sales reps on the road. What Should You Look For With a Company Intranet? It also allows a company to reach out to an existing customer base . Management can be confident the intranet has the latest sales data available. Clinked Best for: being a white-labeled intranet app. Keep the navigation intuitive and straightforward to avoid a frustrating user experience. Over the course of the next few months, we will be adopting G Suite for . SSO is a great time-saver and makes for a smoother, more coherent user experience. All navigation categories should be logical and unambiguous. Organizational charts and contact databases: These are very helpful, especially for communication across departments. It can be extremely valuable for health care companies to use their intranets to focus on employee recognition and rewards. charts, rich bios on their peers, and a dynamic news hub that provides information and insights into the culture of the company. There are many types of Intranets your organization may benefit from. This means only those employees that need to can view the page. Make it fun. Embed Google Workspace or Office 365 apps directly in your intranet for live data sharing and real-time collaboration. Keep your company news and information modern, relevant, and targeted with the following ideas. While drawing up your site map, its a good idea to consider any appropriate page permission restrictions. Set up a system of subscriptions and notifications, so members never miss out on vital updates. Make sure that you regularly review the content and remove any out of date or obsolete information. Say goodbye to emailing someone for the latest form or document; say hello to enabling the entire workforce to focus on higher-value initiatives. Over 150 remote employees from six businesses across the UK use Glasscubes as an intranet solution. Available on. Heres how you can utilize. And research tells us team chat can boost productivity, enhance customer service, and support easy resolution of queries. Thinking about these issues at this early planning stage will save you time and hassle further down the line. Select a cross-section of employees from different parts of the organization or from the intranet steering group. Employees can personalize their shortcut links to their own preferences and needs. Collaborating on projects. Company news and announcements. 1. Restrict access to relevant staff only using the intranets page permissions feature. This is a good option for frequently used sites or external systems that dont need full integration, such as a time tracking app or cloud payroll system. Not only will the intranet be cumbersome to use, but it will also be challenging to navigate. It dictates how users find data within the site. Before you can even begin to choose an intranet solution, you have to figure out what it needs to achieve for your organization. When it comes to intranet design, less is often more. An intranet page is simply an element of a company intranet, e.g. Forums are a convenient tool in businesses with distributed teams. A Company Directory. A staff directory connects employees right across your organization, including remote or non-desk workers. Upload photos or images relevant to your business. All you need to do is select the appearance tab and click on the color you want from the palette. Easily embed assets and have centralized permissions applied. Easy to set up, intranet-based polls and surveys save time and cut down on external consultants costs. Improves efficiency: Intranet virtually eliminates the need for cumbersome email workflows that waste time and lead to version issues and confusion. And make sure you mix things up. And its harder for employees to work out whats important and find what they need. Here are a few ideas to consider for the pre-launch period, as well as your official website redesign announcement and monitoring reactions in the following weeks: 1. From booking holidays, adding a new supplier on the system to ordering stationery, the intranet is faster and more efficient. Communication is key, which is why Axero's News and Announcements intranet template takes a clean, balanced approach to displaying your communications. Use the intranets simple administration tools to restrict forum access to relevant personnel. Quizzes, surveys, blogs, chat rooms and social intranet features are all ways to make the intranet more fun for end users. The power of possibility . As a Content+Cloud company, we drink our own champagne and use Fresh as our company intranet. Teams are free to manage their own pages. First impressions really do count. This multifaceted company provides an array of services and sustainable solutions across multiple industries, including construction, rail, real estate, and more. You can also quickly identify any duplicate content and rationalize information across the entire site. Something along the lines of "Check out our new website," with a link is appropriate. Central administration of users and credentials. Employee career lifecycle management and benefits documentation. We all know that paper-based or emailed forms can be a bit of a headache. They encourage a community approach to share and managing content and give employees valuable self-service access to all of the information they need, at any time. Apart from representing the organization's corporate branding, one great thing about this Intranet is that it shows all the tools needed by employees in a single view. And make sure the navigation area fits the screen for both landscape and portrait viewing. Why not even encourage user or team-generated video content as part of your employee engagement and collaboration strategy. Keep it simple. Do away with multiple logins and the need for lots of open screens and apps running simultaneously. Back in the old days, employees used a company intranet largely to save and share files. Many companies have set up an onboarding section to make life easier for new starters. In this chapter, we take a look at best practice intranet design. The best way to retain great employees is to ask them what they like about their jobs and what the company can do to improve their work environment. Furthermore, online forms mean staff have 24/7 access. Crisis Communications. They can also create and post surveys and pollsfor example, what type of cake should we get to celebrate Susans birthday?. Heres an example: sub-heading Travel Policies > Hotel Expenses (hyperlink). Get the workforce involved in choosing a name to boost staff buy-in and adoption rates. Results that add up where it matters most: your bottom line. This idea is supported by the fact that almost half of US workers prefer to communicate with colleagues online, saving on productivity. This example has identified quick links with an engaging icon. Follow the same process for other departments and any centralized data that all staff need to access. Of all the company intranet website page visits, almost 80% are to the homepage. Set up public or private chats on the intranet. Committed to developing and maintaining careers at their organization, Proactive about learning new skills and starting new projects. And you can easily turn notifications on and off. For example, by surfacing information, enabling users to perform an action or access a tool. You can provide explanatory notes or training information on the page as well. For an internal job posting email, you will give a complete position description, with role details and info on applying, just like an external job posting. Writing content for the intranet that is engaging is an art form in itself, but the secret is to keep things short and concise bite-sized pieces of information with an option for to click for more detail is the way to go. Engaging and low-cost, video is becoming even more important in the context of distributed teams. 1. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. Forms are automatically routed to the relevant department for action. Include the name and images of the product, the launch date, and the main benefits. Having a dynamic intranet is an important advantage because the parallels between superior employee experiences and business performance are striking. It could be a snapshot survey to gauge opinion on a particular issue or initiative. Intranet Launch Ideas. There are a few elements that we recommend for a successful launch day. Clinked is a white-labeled intranet app for businesses. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. Check out our best practices and example intranet pages below. That way, you can be certain users can access the footage, whether working from a desktop or mobile device. In todays digital workplace, your intranet has to be optimized for mobile devices. Theres no need to search long email trails or jam-packed filing cabinets. This is a time-consuming and labor-intensive process. Upload files, videos, and images. Create employee engagement surveys within your intranet with the simple-to-use forms builder. Ask all staff/key volunteers to change their email signature. Benefits is another interesting SharePoint template available for free. And use your imagination in considering other media to get your message across. Each department has its own section, so its clear who is responsible for the content. Even better: List top kudos recipients on a prominent leaderboard within your corporate intranet. Most people prefer images and diagrams over big blocks of text. The current work environment is radically different compared to 20 years ago or so. Intranet technology has been around for over 25 years. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. Information can easily get lost, or errors can creep in so that the form ends up going backward and forwards. and Clinked. In creative social intranet go on to the dashboard Click on add post Then click on add announcement Tag the employees, select privacy if it's for a specific group, add a start date and end date And press submit to send he announcement. Happy Hour 1: Give new employees a brief introduction. How Has Intranet Technology and the Workplace Changed? SSO provides gateway entry, so employees only need to log on once to access all tools. Adding their first name in the subject line to keep them engaged. Employees on the move and remote workers can still benefit from the improved processes and communications that your intranet brings. Photos work best when they are strongly related to the content they sit beside and, where possible, should show employees doing their work. Far from being wasted space, white space presents a clean, uncluttered feel to the intranet. Gather ongoing feedback on specific issues with a snap poll. Some ways to improve your website announcement email subject line include: Telling people exactly what they get when they open your emails. Updates are made in real-time with the intranet automatically saving the information. Clear navigation links drill down into key departments and areas of information, allowing staff to find what they need quickly. Provides better support: Departments can post important forms (e.g., HR forms and documents) and let intranets serve as the primary engagement point for support processes, such as IT help desks or HR open enrollment. Instead of always using text hyperlinks (for example, click here), think about using images that act as links. Interactive tour. The design of your intranet could well be the difference between success and failure. We discuss the latest best practice trends to guide the design of your intranet. After two months of hard work and dedication, we are delighted to officially announce the launch. Intranet examples: How these top companies use Happeo. Provide ready access to popular tools and content. A wide variety of industries from only four countries were represented this year. Support faster decision-making and connect employees with team chat. I always put a lot of effort into such emails, because I am truly thankful for the work of my team members. Well also look at why yesterdays intranets simply dont work anymore, and how modern, These features provide a better overall experience and one that employees appreciate, if not love. Giving control to workers in this way helps boost employee engagement. The importance of intranets has grown in recent years so much so performing day-to-day activities without intranets is unimaginable. Say, for example, you want to change the color scheme in line with your new corporate image. Celebrate the career of the retiring employee. This experience makes communication and collaboration fun. The design of your intranet has a huge impact on whether your employees will actually use it or not. Give your green credentials a boost by doing away with paper-based systems or complicated email processes. Always test it on a mobile device if you can beforehand. Modern intranet solutionsnow offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. Rather than stock images, people especially enjoy seeing real people, so this photo ticks all the boxes. Employees can also post memes and hashtags to their social feed, all to increase camaraderie, collaboration, and teamwork. Child pages might include vacation requests, performance management, wellness initiatives, employee benefits, and so on. You can pick and choose from a variety of templates as appropriate to your organizations needs. Whats more, it doesnt have to be all about work, all of the time. It sets out what the site is all about so the user is clear whats in store. And the @mentions feature ensures team members are notified immediately of any new posts on their favorite channels. The onset of the COVID-19 pandemic has led to the creation of the Crisis Communication template. Select from a wide range of options to develop a unique solution relevant to your business. Integrates well with other Microsoft 365 and third-party apps/platforms. You can even adapt the template and introduce custom fields as appropriate. Its a balancing act between providing sufficient detail to return meaningful search results and keeping it short enough for scan reading. Example #3: Social feeds in real estate. Insert YouTube or Vimeo videos directly in your intranet. Use specific, distinct category descriptions that make it clear what content is included. [Employee name] will be responsible for [brief description of . Companies can develop a prominent company feed used to manage important messages and encourage their entire workforce to do the same. From the home page of the intranet, choose "New" > "List" in the menu. Fully integrated into your intranet and with seamless access to all features, team chat will add value to your internal communications. [Name of employee] has been working at [company] for [X] years, and played a vital role in [achievement]. 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